Recent Research Shows Small Businesses Will Change Their Accountant If They Don’t Keep Up With Cloud Technology

Changing Expectations

 

It appears Australia has taken the lead with innovation in Cloud Accounting. And now they’re changing the world’s expectation for what an accountant should be. We better stay in tune if we don’t want to get left behind.

CCH performed the research which involved over 1,000 small businesses and 200 accountants.

According to the study, the perceived barriers to adopting new technology among small business suppliers’ such as the time to learn new systems and the fear of changing existing processes are slowing progress and putting businesses at risk.

One of the key industries where this slow uptake of new technology was most prevalent and therefore potentially hazardous, was accounting services.

The research indicated that almost two-thirds of small businesses recognize that cloud technology could enable them to self-serve, however, in stark contrast, fewer than half of accounting firms surveyed showed concern at losing business to cloud-based software solutions.

Now is the time to learn how to provide clients with the best accounting solutions by accountants that know cloud accounting.

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Using Reporting Functionality (by Guest Blogger and Accountant Jana Rzezniczek)

Functionality Coming Together

 

Ok Number Tribe, time to talk about reporting. But I’d like to get more specific and delve into a bad habit that’s so easy to fall into. When looking for a new way to break out a specific data type, suddenly a new GLA shows up. This perplexes me. When building a GL, there are defined parameters. But, when given the option of those wily little sub accounts, they suddenly start popping up everywhere. This seems to be a pitfall most common for start ups. Little sub accounts start appearing like tribbles (Yes, that is a Star Trek reference. Yes, I am a nerd).  If your company is small, your GL should follow suit. Keep it lean and mean.

If you’re looking for a new way to break out data types, turn to your reporting functionality. Within the last 5 years, with expansion in advanced software development and the surge of cloud accounting, some amazing comingling has happened with CRM integration and has expanded our reporting capabilities to new bounds. For example, look at a pretty robust CRM like Salesforce. They have created their own sister program, Financial Force, to inhabit the same force.com platform which enjoys all the same robust reporting features as Salesforce itself. Others that function in the cloud can now seamlessly move transactions from almost any CRM utilizing API into almost any cloud accounting platform. Or you can overlay and point transactions to your GL by dropping an app on it. Pricey, but in the long run it could be a good investment. That’s the awesome thing about being a number nerd. I can calc my own ROI. It makes me feel special.

I’d say the most common cloud accounting monster belongs to Quickbooks Online. Name recognition alone, they kinda have the market for small business in the US. There are plenty of others with great functionality that may work better depending on your business model. With Quickbooks Online specifically, there are so many more options in reporting functions that were just not common in the cloud a few years ago. Aside from your usual canned A/P, A/R, GL, reporting there are other transactional functions on entry that can add tremendously to data extraction without having to touch your GL. Not once. “Classes” can drive your cost reporting, while “Divisions” can drive your revenue reports, and both can be used to parse out departments for payroll reporting. And all can be customized and filtered.

Get in there and dig around. Use those custom options. Save formats. You may find that there’s some tweaking needed, but one more click and it’s dropped in Excel, and we all know what happens to accountants in Excel. Wonderful, wonderful things. Have a ball, mess it up and do it again. But whatever you do, keep your mitts off my GL!

 

About The Blogger - 

I have been in the accounting industry since I was a wee teen first poking at payables. After holding a variety of basic office and HR positions, I found numbers were my true love and have been crunching them ever since. I have picked up my tips & tricks and love to share what I’ve learned, and also try to make you laugh. Questions and comments welcome. Especially comments. I love the feedback. It’s how we all get better. Find me on LinkedIn, janarze@gmail.com or hit me up on twitter @janababana. Thanks and Enjoy!

 

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Posted in Accounting Inspiration

1099Ks – Did That Suck As Much For You As It Did For Me? (by Guest Blogger and Accountant Jana Rzezniczek)

1099-K

 

Hello All You Beautiful Bean Counters!

The dust has settled and 2012 books are sealed in retained earnings with ribbons, bows and ticker tape. I like to take a moment to reflect on the last torturous year end close to see if there are any lessons to be learned. This Q1 was hard for me to find my introspective view, because I was just so
HAPPY it was over. There’s always one thing that will get its claws in me. This year, it was those K’s.

As you may have heard, this nice little mandate was pushed down during the Bush administration, hidden in a health care reform bill. A little too shifty for my taste but hey, they gave us a pretty good heads up, right? I’m not sure about any of you, but I knew nothing. So, being new to my current job and in the midst of some turnover, when I asked my lead CPA extraordinaire about a seemingly innocent Royalties clarification, I got slapped across the face with this nonsense.

Here’s the sticky of it: are we an online merchant – no. Do we process transactions through our
custom software platform on behalf of our clients by utilizing a merchant account that is registered to our EIN – why yes we do. There was a giant facepalm, a slight panic attack, and then I googled furiously. By this time I was well into January, and also handling 1099 misc, so I was really pulling out my inner accountant and pivot-tabling the crap out of everything I touched.

I made it through, completed AND postmarked timely (huzzah!), and then proceeded to drink 3
too many martinis that evening. But, I found the introspective lightning bolt I was looking for. Be sure you take a beat in Q4 (maybe in November, before we all turn into a less interesting version of an extra from The Walking Dead). If your CPA’s aren’t in-house call em up, have a little phone sesh about the changes in procedure, maybe you’ve introduced a new vertical into your revenue stream this year, maybe you’ve found a new way to do a journal entry simply to laugh at anything, even at the auditor trying to figure it out. Get educated. We can’t know everything. We are all each other’s resource.  We’re all in this together. Except when I’m invoicing you. Then I’m just brutal.

About The Blogger - 

I have been in the accounting industry since I was a wee teen first poking at payables. After holding a variety of basic office and HR positions, I found numbers were my true love and have been crunching them ever since. I have picked up my tips & tricks and love to share what I’ve learned, and also try to make you laugh. Questions and comments welcome. Especially comments. I love the feedback. It’s how we all get better. Find me on LinkedIn, janarze@gmail.com or hit me up on twitter @janababana. Thanks and Enjoy!

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Posted in Accounting Inspiration

8 Ways To Know You’re Not A Modern Accountant (Amusing & Auditing Ourselves)

take a look magnifying glass

 

Accounting as we know it is changing really quickly. There are 8 quick ways to see if the times have passed you up:

1)      You still use a traditional fax machine. (Even the IRS agents we speak to now are receiving some of the faxes through an efax type of software.)

2)      You only use the QB Desktop version. (There are some cases where QB Desktop might be the right choice for certain clients, but it also means you don’t have any clients using and benefiting from accounting software in the Cloud.)

3)       You don’t have a website up for your accounting practice. (It’s much more green than printing advertising material.)

4)      You only use CDs or flash drives to transfer data. (Secure portals are everywhere.)

5)      You still type with two fingers. (Qwerty typing that is, 10-key might be different.)

6)      You still keep a paper depreciation schedule. (I can’t imagine the people that still do this will find this list online.)

7)      You only use one monitor. (Ticking and tying has never been the same with two (or more) monitors.)

8)      Your local chamber of commerce is your only source for clients. (Networking is good, in-person and online, opportunities abound.)

 

photo credit: wattsscience.com

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The Awkward Teenage Stage (by Guest Blogger and Accountant Jana Rzezniczek)

Growing Up

 

I don’t know about any of you, but I was an awkward teenager. My formative years were not the kindest. Now I’ve learned how to embrace a healthy 5’ 10” and all the longness that goes along with it. But being taller than all the boys, all the pants you’re suddenly looking like high-waters, or wearing adult sized tee shirts because the kid’s sizes now look like baby tees made things awkward. Long limbs made everything weird. I was knocking stuff over all the time. My mother started calling me “Bull”, which is exactly what every teenage girl longs to hear.

After being in the presence of my share of startups, this metaphor comes into play. There’s a tipping point in a company’s life where they stop being that “friendly little small business”, and start to grow up. Maybe they’ve passed a revenue land mark, maybe they’ve had auditors come in (DOOM) and rip into procedure. Whatever the case, there’s a point when all companies have to grow up. This gets tricky, especially for management. The once fun and lax environment now has a more strict undertone. Procedure is being drafted and enforced where there was none. Things are no longer on the honor system. People are actually being told what to do. The nerve. Hierarchies are restructured, then ripped apart and structured again. Some get promoted, which means others are left behind, all in the name of good business.

How does one survive the twists and turns? Being a number junky, that is all pretty consistent. The GL shifts with new divisions, maybe prepaid/accrual thresholds are raised, but these are always part of it all. Where I find I need to be more malleable is the personal and social aspects.

Be Flexible – The world of small business is that of adaptation. There will be procedures you’ll outgrow. Don’t hold onto them. Change is for the better. Restructuring will happen. Ones that were peers will now be managers. Policies will be instituted, not for lack of trust, but for consistency. This happens when a company gets too big for its britches. This is a GOOD THING. It means the company is growing, which can be painful, but it’s in the right direction. Forward.

Share Your Ideas – One thing I love about a small business atmosphere is that it’s easy to be heard. If you have an idea, speak up. If you have a thought about the website UI, go out with the designer for happy hour. If you have questions about a PP slide at a company meeting and someone says “any questions”, ask. Even if you feel the question was easily answered, you were still the one gutsy enough to raise their hand, which is noticed.

Remember, it’s just business – Sometimes you get a little wound up when the person you’ve been working under for 2 years suddenly starts acting like they’re actually your boss. What? When did this happen? Since when do they asked you to do something and not tell you why? It’s simple. Because they don’t have to. Sometimes as managers you get a little wound up when you are questioned constantly. When the company starts growing and more responsibility is added to your plate, you may feel as though what was previously an acceptable amount of questions is now riding the line of insubordination. Be curt if needed, but be sure it’s in the interest of keeping things moving, not holding onto your own information silo.

Move forward. Always. When your pants get too short it’s a good thing. Hopefully by the time you’re all “long in the tooth”, you’ll be rich. And you can afford plenty of therapy because your mother called you Bull.

 

About The Blogger - 

I have been in the accounting industry since I was a wee teen first poking at payables. After holding a variety of basic office and HR positions, I found numbers were my true love and have been crunching them ever since. I have picked up my tips & tricks and love to share what I’ve learned, and also try to make you laugh. Questions and comments welcome. Especially comments. I love the feedback. It’s how we all get better. Find me on LinkedIn, janarze@gmail.com or hit me up on twitter @janababana. Thanks and Enjoy!

 

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Posted in Accounting Inspiration

How To Create Your Business Name And Logo

Launch Your Bookkeeping Practice

 

Starting a business is a very exciting and challenging task! For your purposes, I hope that this blog post will help you to get off on the right foot quickly. Your business should be a passion so you can build it without burning yourself out.

Naming your business, designing a logo, and launching your web site are all really fun and creative aspects to starting a business. Be innovative! Get inspired! There are a number of ways to get all of this done, but the basics will follow, along with some suggestions on the specifics.

Every business needs a name. If you’ve been thinking about starting your business for a while, chances are that you’ve already had several ideas for your business name. Business names can be based on your last name, a partnership between two people and their last names, or just based on something you enjoy. What’s true for all businesses is that the name should be somewhat catchy and memorable while giving an idea of what the company does.

Once you’ve figured out a name that you like and it suits your business, check to see if the domain name is available by using GoDaddy.com or 1and1.com. The usual price for a dot com domain name is anywhere from $7.99 per year and up, depending on how much shopping around you do and which domain sales site you purchase it from. If you find your perfect business name’s domain in dot com form, jump on it because they are hard to find.

After you’ve purchased your domain name, it’s time to make sure the business name is available in your state. Chances are that if the domain name is available, the business name will be available. Every business is online these days. If they’re not, they are losing out on limitless possibilities.

Once you’ve found that your business name is available through your secretary of state web site, you should register your business. I highly recommend that you take a look at the laws and regulations for each type of business in your state before you decide which one to register as (and determine if you need additional licenses).

Once you’ve registered your business, it’s time to think about a logo and company brand to go with the business name you secured. Here’s a very quick design lesson: a logo should be easy to reproduce in black and white or color while branding your company with a specific symbol or object. Think about a famous brand – let’s take Apple as an example again – and how they are completely recognized on sight by their logo. For Apple, it’s the apple with a bite missing. For McDonald’s, it’s the golden arches. These logos are simple, easy to reproduce, and completely associated with the companies they represent.

Because graphic and logo design is fairly specialized, some good places to look for designers are on freelance web sites. To get you started, check out the following freelance sites and options.

> oDesk.com
> Elance.com
> Freelancer.com
> Guru.com

Another option is to host a contest and offer a prize on Freelancer or a site such as 99designs.com. If you decide to have a go at designing it yourself, you can download a free image editor online called Gimp, also referred to as, “the free Photoshop.” This is available on www.gimp.org.

Lastly, you’ll need to have something up as your web site. If you bought a domain name and are ready to make it look beautiful, you can do this fairly easily with a straightforward editor such as Wix.com or Weebly.com, and both of these offer hosting for low fees starting at about $50 per year. The best part about these sites is that minimal technical knowledge is needed, if any at all. Of course you learn as you go, but you can literally have a web site up and running in a day.

The basic pages of a web site usually include Home, About, and Contact. For your business, you’ll want to have a Home page, an About page, a Testimonial or Portfolio page to showcase your experience and past projects, and a Contact page so potential clients can get in touch with you.

Some basic rules about web site content:

>It should be written with the client in mind.
>It should be broken up into small paragraphs to make for easy reading.
>It should be relevant and answer the client’s question: what’s in it for me?
>It should be straight forward and to the point.
>It should be informative.

Once you have your web site ready and launched, it’s time to really get down to business! So… what’s next?

 

photo credit freelanceswitch.com

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Posted in How To Find Bookkeeping Clients

Where To Get The Best Online Tax Prep Experience

EA Logo

Correct us if we’re wrong, but it seems naturally easier for CPAs and accountants to get online tax prep experience because they are naturally dealing with different technologies that their clients use. For instance, many small businesses have migrated to using QB Online or Xero which have enabled many accountants to get their feet wet with Cloud Accounting software. However, what about Enrolled Agents (EA) or Registered Tax Return Preparers (RTRP)? How will they make the transition into effectively dealing with online individual and online business clients?

Of course, as our previous review of the Intuit Tax Online product indicated, the tax software is now ready for mass adoption in the Cloud. So there is specific Cloud tax software that every EA and RTRP should be acquainting themselves with. Also, there are programs now that are great for making digital tax workpapers which is crucial in the world of tax preparation and representing clients against taxing authorities.

If you are an EA or ETRP and want to make a smooth transition to providing services to your tax clients via convenient and cost-effective Cloud technology, feel free to contact us and we’ll be happy to help.

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Traditional Bookkeeper Certifications

Certificate Template

Once you decide to start your own accounting business, there will be many ups and downs along the way. It’s important to view your business as a growing, changing, improvable entity rather than just starting it and staying on the same level all the time.

To help make sure you stay on the right track and continue to grow your business, you can study by reading books, keep learning more details about your field in accounting, and always do research on something you’re working on if you aren’t positive about a detail or step of the process.

Continuing to read and study will also help you maintain your inspiration for your business. And you don’t even have to study books about accounting or watch videos on accounting to learn more; you can mix it up a little by reading about small business, finance, and anything else you have a passion about that you can apply to your journey.

You can also continue to gather bookkeeping credentials in order to maintain or enhance your credibility as an accountant. For example, you can get a membership to a professional network of people in your field. I’m going to take a look at two such associations and briefly discuss the benefits of each one.

AIPB: The American Institute of Professional Bookkeepers

AIPB is one of the most well-known and widely recognized associations for bookkeepers in the United States. For an annual membership fee, you receive membership benefits and informational updates that will help you and your business. As a member, there are also job listings to take advantage of to help you get more clients.

Membership Benefits:

*  Stay current on accounting, bookkeeping, and payroll tax news with a monthly newsletter called The General Ledger.

*  Access to a members-only phone line for accounting and payroll help whenever you need it.

*  Three free reports: Better Bookkeeping in 15 Minutes, 21 Key Bookkeeping Changes in Current Tax Law, and The Bookkeeper’s Guide to Internal Controls.

*  Membership discounts on continuing education, FedEx shipping services, and professional liability insurance.

*  Certification at a discount so you can put “CB” after your name.

*  Save up to 50% on an introductory membership.

*  Certificate of membership so you can display your professional association where you work.

*  You get your money back but keep the free bonuses if you aren’t satisfied with your membership.

Throughout the web site, you will also find other resources such as a free bookkeepers hiring test, a membership chat area, and informational articles on all things accounting and bookkeeping.

Membership prices range from $39 for a year on special to $180 for three years regular price. The membership fees are reasonable and affordable, and there are a number of perks that go with becoming a member. A professional affiliation is a good thing to have when you own your own business, so this would be a viable option for any accountant.

See AIPB.org for more information.

 

NACPB: National Association of Certified Public Bookkeepers

Of course there are other organizations out there who will do similar things, provide similar credibility, and charge similar prices, so it depends on you which is more appropriate for your business and for you. The NACPB membership also includes a number of benefits and the website states that this organization continuously maintains the integrity and professionalism of its members.

This organization seems to be more devoted to business owners and independent bookkeeping and accounting professionals, so if you’re doing this for your business, it may be a good idea to look over the benefits and credibility of both organizations before choosing one.

Membership Benefits:

*  Free website and email accounts

*  Free training

*  Free directory listing

*  CPE discounts

*  Guidebook discounts

*  Certification exam preparation discounts

*  QuickBooks software discounts

*  Technical support discount

*  Practice management support discount

*  Professional liability insurance discount

The membership requires that you are an owner or employee of a public bookkeeping or accounting firm or practice and that you are not named in any regulatory or criminal suit or claim. The annual membership fee for this organization is $100.

See NACPB.org for more information.

Joining an organization such as these will give you more credibility as an accountant, give you access to information and resources you might not have otherwise, and allow you to look for higher-end job opportunities specifically for members.

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Posted in Bookkeeper Certifications

Are Intuit and QB Always Trying to Upsell?

I’m hoping this quick post will be directed to the Intuit designers. When we log in to an Intuit app to use for Accounting/Tax/Payroll purposes, we would rather not see 2/3 of the screen dedicated to advertisements and only 1/3 of the screen for our work.

Intuit Advertising Space

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Posted in ProAdvisor Alternative

Should I Start My Own Online Accounting Company?

If you already have accounting experience and you enjoy working with clients, then you should seriously consider starting your own accounting company.

There are two routes to choose fromWork At Home Accounting when you start. Do you want to do all the work yourself or do you want to use other accounting freelancers to help you? If you want to start off small and grow from there, that seems to be a smart approach. That way you can learn to do the work yourself before asking someone else to do it. As you grow you can hire on accounting freelancers or you can contract out specific work if you’re not comfortable with it (like payroll compliance, etc.). By doing this latter approach, you’ll have more flexibility with respect to the assignments you can take and how you can delegate the responsibilities.

If you don’t have bookkeeping or accounting experience, consider freelancing initially. If you are just getting your feet wet in bookkeeping, however, and need the experience, then there’s no harm in working as a freelancer to get acclimated to the tasks and responsibilities.

If your current employment situation allows you to take clients on the side, that is a great way to get started and begin to increase cash flow and income for your start-up. Think about the other start-up costs too. Do you have a good idea of how much money you’ll need  in order to establish your business or set yourself up in a freelancing capacity?

If you have acquired a good deal of bookkeeping experience though and you want to set up a company, you’ll need to think about how you want to establish it. Also, you’ll want to talk to your insurance agent as well for accounting professional insurance.

Owning a bookkeeping business can be demanding and will no doubt necessitate that you work a steady stream of long hours. So, before you decide on becoming a freelancer or setting up your own business, think about what you can handle as far as a work load. Smart planning will help you get a successful start with your own online accounting company.

 

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